Real-time stocks.
Every sale and every receipt automatically updates the warehouse. Live quantity overview at any time.
Smart Apothiki
Stock control, with real-time data.
Monitor movements, receipts and stock in a single environment. The warehouse is automatically updated by each invoice and each sale.
- Clear stock picture, no deviations from the natural stock.
- Control costs and gross profit accurately.
- Less time on manual entries, more time on decisions.
9:41
5G
PAPADOPOULOS BROS S.A.
142 Pireos St., 18540 Piraeus
VAT: 094123456 · Tax Office A′ Piraeus
INVOICE
No. 2026/4218
21/04/2026
Customer: TASTES G.P. · VAT 099887766
DescriptionQtyValue €
ESPRESSO BLEND 1KG12348,00
FRESH MILK 1L2436,00
EXTRA VIRGIN OLIVE OIL 5L6162,00
WHITE SUGAR 1KG2024,00
FLOUR T00 25KG492,00
CANNED TOMATOES 3KG1567,50
Net value709,30 €
VAT 13%92,15 €
TOTAL801,45 €
Invoice cancellation
Analysis
When is it needed structured warehouse control.
Operational signalsID: 7341-A
Accounting stocks deviate from the physical stock. Unexplained losses and unnecessary purchases.
Invoice entries manually, with errors and delays in updating costs.
Smart Apothiki. Unified structure, automatic updates, accurate costs.
Functions
Clean warehouse, without duplicate entries.
Smart Apothiki consolidates receipts, sales and inventory into a single system, with automatic synchronization from POS and invoices.
AI reading invoices.
Quantities, prices and VAT are automatically recorded from each invoice. No typing, no misses.
Product composition and costs.
State the ingredients of each product or dish. The system automatically calculates unit cost and gross profit.
Low stock notifications.
Early warning when a species is approaching the limit. Order at the right time, without shortages.
Supplier management.
Price history by supplier. Comparison and selection based on data, not empirical rules.
Reports and indicators.
Consumption, costs, gross profit by period and by store. Data for decisions.
AI Powered OCR
Automatic reading invoices.
Accuracy in cost data, without typing.
Smart Apothiki automatically recognises quantities, prices and VAT from each invoice. It manages different formats, corrects failures and updates the warehouse without typing.
Adaptive learning.
It improves with each invoice it processes.
Smart matching.
Automatic matching of products with catalogue codes, by SKU.
TICKET
#1234
ProductAmount.Price
VAT 24%
TOTAL
Ecosystem
Linked with the company's systems.
Native connections to POS, ERP and invoicing systems. Sales, receipts and inventory are updated automatically, without duplicate entries.
Cash register systems.
Each sale automatically reduces the corresponding stock.
Management systems.
Data synchronization with central accounting and ERP.
Pricing.
Automatic import of supplier invoices via OCR or direct connect.
Additional integrations available on request.
Procedure
Installation in three steps.
Structured implementation from day one. From connecting systems to decision making.
01
Connection and adjustment.
Connection of POS, suppliers and warehouses. Definition of components, stock limits and operating rules. From day one: actual inventory and accurate costs.
02
Daily operation.
Invoice scanning with automatic entry. Sales update the warehouse in real time. Timely notifications for replenishment before a shortage occurs.
03
Control and decisions.
Dashboard with consumption, costs and gross profit by period and store. Compare data and adjust prices or suppliers based on data.
Workflow
Since the receipt until the profit report.
An operating cycle that runs automatically, without manual intervention.
Scan.
Receipt of materials and immediate scanning of invoice. The warehouse is automatically updated.
Live reduction.
Each sale from the POS automatically reduces the corresponding items in real time.
Notice.
Warning before shortage. Ordering from the right supplier at the right time.
Report.
At the end of the day: exact costs, gross profit, indicators by category.
Results
Measurable results.
Structured organisation leads to faster decisions and more stable operation. See where daily performance improves.
Reducing waste.
Fewer unnecessary purchases and unexplained losses, through clean data.
Fixed costs.
Accurate calculation of costs per unit in real time.
Less time on paperwork.
Hours that used to go into manual entries are allocated to quality control and decisions.
Monthly reportNovember 2026 ▾
WK 1WK 2WK 3WK 4WK 5
Gross profit
32.4% ▲
Losses
1.2% ▼
FAQ
Frequently asked questions for Smart Apothiki.
Information on the installation, connections and operation of the system.
Are you ready?
Take control of your business.
Less time on tasks that AI can do. Clearer picture of what works and what doesn't. A 30 minute conversation is all it takes.
Strategic call 30 minutes - Written proposal within 48 hours - No obligation.