Stock and movements.
Receipts, sales and waste are recorded as stock movements, from OCR, a connected POS or manual entry. A central view of quantities per item and location.
Smart Apothiki · Standalone or SIA AI Add-on
Smart inventory management, connected to day-to-day operations.
Track receipts, sales, costs and stock in a single environment. Smart Apothiki works on its own or as an add-on to SIA AI, connecting stock data with the rest of your business workflows.
- A central view of stock, movements and receipts.
- Cost and gross-margin tracking based on the data available.
- Less manual entry through OCR, POS and connected workflows.
or try it yourself(opens in a new tab) · demo account, no sign-up, in Greek
9:41
5G
PAPADOPOULOS BROS S.A.
142 Pireos St., 18540 Piraeus
VAT: 094123456 · Tax Office A′ Piraeus
INVOICE
No. 2026/4218
21/04/2026
Customer: TASTES G.P. · VAT 099887766
DescriptionQtyValue €
ESPRESSO BLEND 1KG12348,00
FRESH MILK 1L2436,00
EXTRA VIRGIN OLIVE OIL 5L6162,00
WHITE SUGAR 1KG2024,00
FLOUR T00 25KG492,00
CANNED TOMATOES 3KG1567,50
Net value709,30 €
VAT 13%92,15 €
TOTAL801,45 €
Invoice scan
Analysis
When stock and true cost are not clear.
Operational signalsID: 7341-A
Stock information is scattered across spreadsheets, notes and disconnected systems, leading to gaps against physical stock and purchases made without a clear picture.
Invoices and delivery documents are entered by hand, so visibility into consumption and true cost arrives late.
Smart Apothiki brings stock, receipts and cost together in one environment, with less manual entry and a clearer view of consumption and cost.
Features
One unified system for stock, receipts and cost.
Smart Apothiki brings receipts, sales and stock into one system, with invoice OCR and available POS integrations where supported.
AI invoice OCR.
Processing of supplier invoices and extraction of supported fields, such as quantities, prices and VAT, with less typing. Recognition improves with every invoice it processes.
Product composition and cost.
Define the ingredients of each product or dish. The system calculates unit cost and gross margin based on the data available.
Low-stock alerts.
An alert when an item approaches the threshold you have set, so replenishment can be planned in time.
Suppliers and prices.
Price history per supplier. Compare and choose based on data, not rules of thumb.
Reports and KPIs.
Consumption, cost and gross margin by period and by store. Data for better-informed decisions.
AI OCR
From the invoice to structured inventory data.
Less typing, more structured cost data.
Smart Apothiki processes supplier invoices, extracts the supported fields, such as items, quantities, prices and VAT, and matches them to your catalogue according to the configured rules. Your inventory is updated with less typing.
Document processing.
Supplier invoices are processed and supported fields are extracted into a structured format.
Smart matching.
Matches items to your catalogue codes and improves with every invoice it processes.
INVOICE
#1234
ProductQtyPrice
VAT 24%
TOTAL
Ecosystem
Connections with your business systems.
Smart Apothiki connects to POS, ERP and accounting or invoicing systems through available integrations and APIs where supported, so sales and receipts reach your inventory with fewer duplicate entries.
Point-of-sale systems.
Sales from supported POS systems reduce the corresponding stock.
Management systems.
Data exchange with ERP and accounting systems through available APIs, where supported.
Supplier invoices.
Invoice import via OCR or, where supported, through a direct connection.
Custom integration is evaluated per POS, ERP or accounting system.
Process
From connecting systems to everyday use.
A structured, staged implementation, from setting up your catalogue and connections to day-to-day tracking of stock and cost.
01
Connection and setup.
Connect POS and accounting systems where supported, and import suppliers and warehouses. Define ingredients, stock thresholds and operating rules.
02
Day-to-day operation.
Scan invoices with OCR for faster entry. Sales from a connected POS update your inventory, and low-stock alerts help you replenish in time.
03
Control and decisions.
A dashboard with consumption, cost and gross margin by period and store. Compare data and adjust prices or suppliers based on evidence.
Workflow
From receipt to the profit report.
A continuous operating cycle, with less manual work at every step.
Scan.
Goods arrive and the invoice is scanned. Supported fields reach your inventory with less typing.
Stock deduction.
Sales from a connected POS reduce the corresponding items in your inventory, where the integration is supported.
Alert.
An alert before stock drops below the threshold, so orders to the right supplier are placed in time.
Report.
Cost, gross margin and KPIs by category, based on the data available.
Results
A clearer picture, less manual work.
With structured data on stock, receipts and cost, decisions rest on a clearer picture. See in a live demo how inventory, invoice OCR and cost visibility would work in your business.
Fewer unnecessary purchases.
A clearer view of stock helps limit unnecessary purchases and unexplained losses.
Clearer costs.
Unit cost and gross margin are calculated from receipts and product composition.
Less time on paperwork.
Less manual invoice entry, so your team's time goes to review and decisions.
Monthly reportNovember 2026 ▾
WK 1WK 2WK 3WK 4WK 5
Gross profit
32.4% ▲
Losses
1.2% ▼
Illustrative data
FAQ
Frequently asked questions about Smart Apothiki.
Information on setup, connections and day-to-day operation of the system.
Related case studies
All case studies
See also
Are you ready?
See in a live demo how Smart Apothiki organises inventory, invoice OCR and cost visibility in your own operation.
Start with the need that holds the most value today — communication, CRM, day-to-day organisation or automation — and see how it can fit into one unified business system.
Discovery · Live Demo · A proposal tailored to your operations